Security

Our Security Commitment

We are committed to protecting the information, documents, communication records, and digital content shared with or managed by Jinzai Connect Pvt. Ltd..

• Candidate and student information
• Employer and partner information
• Inquiry and registration form data
• Uploaded documents and certificates
• Contact and communication records
• Website forms and submissions
• Company documents and digital content
• Official communication channels
• Brand identity, logo, and website content

We take reasonable administrative, technical, and operational steps to reduce unauthorized access, misuse, fraud, spam, fake representation, and data abuse.

Website Security

Our website may use security measures to help protect visitors and submitted information.

• Secure website connection
• Spam protection on forms
• Restricted admin access
• Regular website monitoring
• Security plugin or firewall support
• Malware and suspicious activity checks
• Controlled file upload settings
• Limited access to form submissions
• Regular updates of website components
• Backup and recovery practices where applicable

Although we take reasonable precautions, no website or digital platform can be guaranteed to be completely risk-free. Users should also take care when submitting sensitive information online.

Secure Form Submission

Our website may include contact forms, candidate inquiry forms, employer inquiry forms, partner inquiry forms, complaint or grievance forms, report infringement forms, and document submission forms.

When submitting any form, users should ensure that the information provided is accurate, genuine, and submitted through the official website only. Please do not submit highly sensitive information unless it is necessary for the requested service or official process.

Document Upload Security

Candidates, students, employers, and partners may be asked to submit documents for inquiry, verification, counseling, training, recruitment, or coordination purposes.

• CV or resume
• Academic certificates
• Work experience letters
• Japanese language certificates
• Skill test certificates
• Passport copy
• Identification documents
• Photographs
• Employer documents
• Company profiles
• Job-related documents

We aim to handle submitted documents carefully and restrict access to authorized personnel only. Users should not submit forged, edited, misleading, expired, or unauthorized documents. False document submission may result in rejection of service or further action.

Protection Against Fake Job Offers

We strongly advise candidates and students to be careful of fake job offers, fake advertisements, fake agents, fake websites, fake social media pages, and unauthorized payment requests.

Please be careful if someone:

• Claims guaranteed Japan visa approval
• Claims guaranteed job placement without proper process
• Uses Jinzai Connect’s name without verification
• Uses similar logo, brand color, or website content
• Sends unofficial job offer letters
• Requests payment through personal accounts
• Refuses to provide official receipt or documentation
• Communicates only through unofficial channels
• Pressures you to make quick payments
• Promises shortcuts in recruitment, visa, or documentation process

If you find suspicious activity, please report it immediately through our official contact or report channels.

Official Communication Channels

Users should communicate only through official contact details provided on our website or verified company platforms.

Before sharing documents, personal information, or making payments, please verify:

• Official website
• Official email address
• Official phone number
• Official office location
• Official social media page
• Official payment details
• Official receipt or documentation

Jinzai Connect Pvt. Ltd. is not responsible for losses caused by communication with unauthorized persons, fake pages, fake representatives, or fraudulent third parties.

Payment Safety

Users should never make payments to unauthorized individuals, personal accounts, unknown agents, fake representatives, or unverified channels.

Before making any payment, please confirm:

• The purpose of payment
• Official payment account
• Invoice or payment request
• Receipt availability
• Responsible department or official contact
• Terms and conditions related to the service

Avoid making payments based only on social media messages, screenshots, verbal promises, or unofficial communication. If you suspect a fake payment request, contact us directly before taking any action.

Candidate Data Protection

Candidate and student information may include personal, academic, professional, language, skill, and employment-related details. We aim to protect candidate information from unauthorized access, misuse, public exposure, or improper sharing.

Candidate data may be used only for relevant purposes such as:

• Inquiry response
• Counseling
• Training coordination
• Candidate profile preparation
• Employer matching
• Interview coordination
• Document review
• Recruitment support
• Process communication

Relevant candidate information may be shared with authorized employers, partners, or institutions only when necessary for service-related purposes.

Employer and Partner Data Protection

Employer and partner information may include company details, job demand, recruitment requirements, business communication, agreement-related details, and candidate selection preferences.

Such information may be used for employer inquiry response, candidate matching, recruitment coordination, partnership communication, job demand clarification, service proposal preparation, internal record keeping, and agreement or business process support.

We do not intentionally disclose confidential employer or partner information to unrelated parties without proper reason or permission.

Account and Access Security

If any user account, dashboard, portal, or restricted access area is provided in the future, users will be responsible for keeping their login details confidential.

Users should:

• Use strong passwords
• Avoid sharing login details
• Logout after using shared devices
• Report suspicious login activity
• Avoid using public computers for sensitive submissions
• Keep email accounts secure
• Inform us immediately if unauthorized access is suspected

We may restrict, suspend, or remove access if misuse, suspicious activity, or policy violation is detected.

Fraud, Misuse, and Impersonation

Unauthorized use of Jinzai Connect’s name, logo, content, document format, website materials, candidate data, employer information, or service identity is strictly prohibited.

Examples of misuse include:

• Fake job offers
• Fake recruitment advertisements
• Fake training promises
• Fake payment collection
• Unauthorized use of our logo
• Copying our website content
• Misleading candidates using our name
• Creating fake social media pages
• Misrepresenting partnership with employers or institutions
• Using our documents without permission

Such activities may be reported, investigated, removed, or referred to the appropriate authority where necessary.

User Responsibility

Users also play an important role in maintaining security. Users should:

• Submit only genuine information
• Use official website and contact channels
• Avoid sharing sensitive documents with unknown persons
• Verify before making payments
• Avoid clicking suspicious links
• Report fake pages or fake job offers
• Keep personal documents secure
• Inform us if submitted information needs correction
• Not misuse website content, forms, or communication channels

Using the website for fraud, spam, hacking, false submission, impersonation, or unlawful activity is strictly prohibited.

Safe File Upload Guidelines

When uploading files through our website or sending documents to us, please follow these guidelines:

• Upload only necessary documents
• Make sure files are clear and readable
• Do not upload fake or edited documents
• Avoid sending unnecessary sensitive information
• Use common file formats such as PDF, JPG, PNG, or DOC/DOCX
• Do not upload executable files or suspicious files
• Do not send documents through unofficial persons or unknown links

We may reject suspicious, unreadable, incomplete, harmful, or unsupported files.

Website Content Protection

All website content, including text, images, icons, graphics, designs, service descriptions, documents, forms, and layouts, may be protected by intellectual property rights.

Users are not allowed to:

• Copy website content without permission
• Republish our service pages as their own
• Use our logo without authorization
• Create fake documents using our name
• Modify our content for misleading purposes
• Use our website design to confuse visitors
• Misrepresent association with Jinzai Connect

If you believe our content or identity is being misused, please use the Report Infringement page.

Third-Party Platform Safety

Our website may link to third-party websites, social media pages, government portals, examination platforms, employer websites, or partner platforms. Users should understand that third-party platforms have their own security and privacy practices.

Before submitting information on an external website, please check website authenticity, HTTPS security, official domain, privacy policy, payment process, contact details, and terms and conditions.

Jinzai Connect Pvt. Ltd. is not responsible for security issues on third-party websites or platforms.

Reporting Security Concerns

Please contact us immediately if you notice:

• Fake job offer using our name
• Fake payment request
• Fake website or social media page
• Unauthorized use of logo or documents
• Suspicious email or message
• Misuse of candidate data
• Misuse of employer information
• Website error or security weakness
• Suspicious form or link
• Fraudulent recruitment activity

When reporting a concern, please include screenshots, links, phone numbers, email addresses, document copies, or other evidence if available.

How We Respond to Security Reports

After receiving a security-related report, we may review the reported issue, verify supporting evidence, contact the reporting person if clarification is needed, check the suspicious content, restrict or remove content where possible, inform affected parties where necessary, report fake pages or misuse to relevant platforms, and take legal, administrative, or technical action where required.

We aim to handle genuine security concerns carefully and professionally.

Limitations

We make reasonable efforts to maintain website and information security. However, we cannot guarantee complete protection from all possible risks.

We are not responsible for:

• Information shared with unauthorized people
• Payments made to fake agents
• Fake job offers outside our official channels
• Fraudulent websites created by third parties
• Data shared through unsecured personal communication
• Security failures on third-party platforms
• User negligence in protecting personal documents
• Unauthorized use of publicly shared information

Users should always verify before sharing personal information, documents, or payments.

Updates to This Security Policy

We may update this Security page from time to time based on changes in our services, website features, technology, security practices, fraud prevention needs, or legal requirements.

The updated version will be posted on this page with a revised “Last Updated” date.